Filing NGO Yearly Returns in Kenya

Download Form 14  for NGO Board annual Report 

As a non-governmental organization (NGO) operating in Kenya, adhering to regulatory requirements is crucial for maintaining transparency and credibility. One such obligation is the annual filing of returns with the relevant authorities. Understanding the process and ensuring timely compliance is essential for the smooth functioning of NGOs in the country.

The regulatory body overseeing NGOs in Kenya is the Non-Governmental Organizations Coordination Board (NGO Coordination Board). This body requires NGOs to submit their annual returns within a specified timeframe, typically within six months from the end of the financial year. Failure to comply with this requirement can result in penalties and potential suspension of the NGO’s operations.

The process of filing annual returns begins with gathering necessary financial and operational information. NGOs must compile details such as financial statements, including income and expenditure statements, balance sheets, and any other relevant financial documentation. Additionally, they must provide information on their activities, projects, and beneficiaries during the reporting period.

NGOs should ensure that their financial statements are prepared in accordance with applicable accounting standards and provide a true and fair view of their financial position. This may require the assistance of qualified accountants or financial consultants to ensure accuracy and compliance.

Once the necessary documentation is prepared, NGOs can proceed to submit their annual returns to the NGO Coordination Board. Alongside the required forms, NGOs must also include a filing fee of KSH 2050. The specific form required for submission is known as FORM 14

This can typically be done through an online portal or by physically delivering the documents to the board’s offices. It’s important to double-check all submissions to avoid any errors or discrepancies that could delay processing.

The deadline for filing NGO yearly returns in Kenya is March 30th of every year in most cases. NGOs should ensure they submit their returns well before this deadline to avoid any last-minute issues.

Upon submission, NGOs should keep track of their filing status and any communication from the NGO Coordination Board. In some cases, the board may request additional information or clarification regarding the submitted returns. Promptly responding to any such requests is vital to ensure the smooth processing of the returns.

It’s worth noting that the NGO Coordination Board may conduct audits or inspections to verify the accuracy of the information provided in the annual returns. NGOs should cooperate fully with any such audits and provide all requested documentation to facilitate the process.

In conclusion, filing annual returns is a necessary obligation for NGOs operating in Kenya. By understanding the process and ensuring timely compliance, NGOs can demonstrate their commitment to transparency and accountability. Adhering to regulatory requirements not only fosters trust with stakeholders but also contributes to the overall credibility and effectiveness of the NGO sector in Kenya.

Download Form 14  for NGO Board annual Report